Website: prophetaccounting.com
Prophet Accounting is an outsourced accounting firm based in the Treasure Coast and Port St. Lucie, Florida area that describes itself as built specifically for home service contractors. The firm states that it is CPA-led and contractor-specialized, and that it works with clients remotely across the United States while serving local Florida markets in person when needed. According to the firm, founder Jesse Garcia is a licensed CPA, and clients work directly with him rather than with a rotating pool of bookkeepers or an account manager.
Services
The firm presents itself as a complete financial back-office for service businesses. Its stated bookkeeping services include transaction categorization to the correct accounts, monthly bank and credit card reconciliation, separation of personal and business expenses, and a timely month-end close. The firm also describes accounts receivable, accounts payable, and payroll coordination work, including invoice creation and payment tracking, vendor bill entry and payment management, payroll coordination with a client’s provider, and tracking crew labor at the job level.
For reporting, Prophet Accounting lists a monthly profit and loss statement, balance sheet, and cash flow statement, along with job profitability reporting in QuickBooks and plain-English commentary on trends. The firm states that it prepares a year-end, tax-ready package and delivers it directly to a client’s CPA. It also offers catch-up bookkeeping for businesses that are months or years behind, priced separately based on the amount of cleanup required.
Who They Serve
Prophet Accounting markets to two industry groups: home service contractors and marketing agencies and coaches. On the contractor side, the firm states it was built for HVAC, plumbing, electrical, roofing, landscaping, and pest control businesses, and it discusses the differing financial patterns of those trades, such as seasonal HVAC cash flow, the way plumbers mix emergency service calls with scheduled installs, landscapers carrying crew labor as a large line item, roofers dealing with material price swings and insurance-driven claim work, and the distinction between recurring service revenue and one-off install work. The firm notes that most of its contractor clients pay between $500 and $2,500 per month depending on transaction volume, number of jobs, and whether job cost tracking is needed, and it references a typical revenue range of roughly $500K to $5M for the contractors it serves. For the agency segment, the firm states it works with marketing, creative, digital, branding, PR, and social agencies, as well as coaches who want project profitability and clean books.
The firm describes job costing as tracking revenue and expenses at the individual job level so an owner can see which jobs are profitable, and states that it sets this up in QuickBooks and maintains it monthly. It also addresses common scenarios in its published FAQ, including contractors who already use QuickBooks but need cleanup, books that are significantly behind, and coordination with a client’s existing CPA or tax professional.
Approach & Tools
According to the firm, work is performed remotely through QuickBooks Online, email, and phone or video calls. The described onboarding process includes a free 30-minute discovery call, a custom scope and flat monthly fee with no long-term contracts, connection to the client’s QuickBooks file, cleanup, restructuring of the chart of accounts for contractor-specific reporting, and setup of job costing where needed. The firm states most contractors are onboarded within two to three weeks, after which it runs a monthly rhythm of categorization, reconciliations, AR, AP, close, and reporting, followed by a year-end handoff to the client’s CPA in the first quarter. The firm also offers a free review of a prospective client’s books.
The firm lists the following local markets it serves in Florida: Port St. Lucie, Stuart, Vero Beach, Palm Beach Gardens, Palm City, Jupiter, and Fort Pierce. In its Palm City materials, Prophet Accounting states it is based in Port St. Lucie, about 15 miles from Palm City, and serves contractors throughout Palm City, Stuart, Martin County, and the wider Treasure Coast.
Prophet Accounting positions itself as a contractor-focused bookkeeping and financial reporting provider for businesses in the Port St. Lucie and Treasure Coast region as well as nationwide.